Purchase Order Terms and Conditions
Military Aircraft Parts must approve the process, process equipment, and procedures used during processing of product. Military Aircraft Parts will also review and approve the resulting product to demonstrate that the process meets specifications.
The supplier is required to have a documented process for qualification of personnel performing processes or manufacturing the product. Records of qualification must be maintained for at least 15 years or as specified by the customer’s contract, and readily available to Military Aircraft Parts, it’s customers, or interested parties.
The supplier is required to submit maintain a Quality Management System that meets the requirements of MIL-I-45208, ISO 9001:2015, or AS9100D.
Verification or validation activities will be performed by Military Aircraft Parts or it’s customer at the suppliers facility. Specific activities will be specified on the PO or in the customer’s PO.
The supplier is required to furnish objective evidence of design and development controls.
The supplier is required to provide data for special characteristics, critical items, or key characteristics per customer or Military Aircraft Parts requirements.
The supplier is required to retain documented evidence of all required test, inspection, and verification activities for all product and services. This will include retaining evidence of production process verification for product or services. The retention period will be 15 years or as specified by the customer’s contract.
The use of statistical techniques for product acceptance shall be as defined by the customer’s requirements or an acceptable method where no defects are allowed.
Customer-designated or approved external providers, including process sources (e.g., special processes), must be used.
Suppliers do not have the authority to disposition nonconforming product being sent to Military Aircraft Parts that are of a Repair or Use-As-Is disposition. Supplier must notify Military Aircraft Parts in advance of any product that is made that does not meet product or process specifications, if supplier intends to ship these products to Military Aircraft Parts, so a deviation can be requested and processed by the customer.
A Counterfeit Parts program must be in place that satisfies the customer requirements for such a program to prevent the unintended use or shipment of counterfeit parts.
Supplier is required to flow down to sub-tier suppliers, the applicable requirements in the Military Aircraft Parts purchasing documents, including key characteristics, where required.
Supplier is required to notify Military Aircraft Parts of any planned changes in the product or processes used in manufacturing the product. The supplier is required to obtain approval from Military Aircraft Parts prior to implementing any changes to these processes or the product.
Supplier must provide test specimens for design approval, inspection / verification, investigation, or auditing.
The supplier must allow access by Military Aircraft Parts personnel, their customer, and regulatory authorities to the applicable areas of all facilities, at any level of the supply chain involved in any Military Aircraft Parts orders. This will also include access to all applicable documented information.
Records that provide evidence that product shipped to Military Aircraft Parts has passed final inspection must be retained for 15 years or as required by the customer’s contract. Military Aircraft Parts must be notified prior to destruction of any of these records.
Personnel manufacturing or processing the products must be aware of their contribution to the product or service conformity, product safety, and the importance of ethical behavior.
Certificate of Compliance / Conformance / Analysis (C of C) - The supplier is required to furnish information that verifies that purchased raw materials or raw materials used during product fabrication meet the stated Purchase Order specifications.
The supplier is required to ensure and have records that special processes have been verified and validated and are able to meet the requirements of the Military Aircraft Parts Purchase Order specifications. Special processes may include: painting, plating, heat treat, anodizing, welding, or any process where the resulting product cannot be adequately inspected to ensure compliance to the specification.
The supplier must have a FOD Control plan and training program, with documented information and records being retained of such a program and training. Any FOD requirements specified by the customer’s contract must be followed.